Data Protection Policy

DATA PROTECTION POLICY

POLICY BRIEF & PURPOSE

Indo Bangkok Co. Ltd Data Protection Policy refers to our commitment to treat information of employees, users, partners, stakeholders and other interested parties with the utmost care and confidentiality.

With this policy, we ensure that we gather, store and handle data fairly, transparently and with respect towards individual rights.

SCOPE

This policy refers to all parties that provide any amount of information to us.

WHO IS COVERED UNDER THE DATA PROTECTION POLICY?

Employees of Indo Bangkok Co. Ltd must follow this policy. Partners and any other external entity are also covered. Generally, our policy refers to anyone we collaborate with or acts on our behalf and may need occasional access to data.

POLICY ELEMENTS

As part of our operations, we need to obtain and process information. This information includes any offline or online data that makes a person identifiable such as names, addresses, photographs, financial data etc.

Indo Bangkok Co. Ltd collects this information in a transparent way and only with the full cooperation and knowledge of interested parties. Once this information is available to us, the following rules apply.

Our data will be:

Accurate and kept up-to-date
Collected fairly and for lawful purposes only
Processed by Indo Bangkok Co. Ltd within its legal and moral boundaries
Protected against any unauthorized or illegal access by internal or external parties

Our data will not be:

Communicated informally
Stored for more than a specified amount of time
Transferred to organizations, states or countries that do not have adequate data protection policies
Distributed to any party other than the ones agreed upon by the data’s owner (exempting legitimate requests from law enforcement authorities)

In addition to ways of handling the data Indo Bangkok Co. Ltd has direct obligations towards people to whom the data belongs. Specifically, we must:

Let people know which of their data is collected
Inform people about how we’ll process their data
Inform people about who has access to their information
Have provisions in cases of lost, corrupted or compromised data
Allow people to request that we modify, erase, reduce or correct data contained in our databases

ACTIONS

To exercise data protection, we’re committed to:

Restrict and monitor access to sensitive data
Develop transparent data collection procedures
Train employees in online privacy and security measures
Build secure networks to protect online data from cyberattacks
Establish clear procedures for reporting privacy breaches or data misuse
Include contract clauses or communicate statements on how we handle data
Establish data protection practices (document shredding, secure locks, data encryption, frequent backups, access authorization etc.)

ACCURACY

Indo Bangkok Co. Ltd shall take reasonable steps to ensure personal data is accurate.

Where necessary for the lawful basis on which data is processed, steps shall be put in place to ensure that personal data is kept up to date.

ARCHIVING / REMOVAL

To ensure that personal data is kept for no longer than necessary, Indo Bangkok Co. Ltd shall put in place an archiving policy for each area in which personal data is processed and review this process annually.

The archiving policy shall consider what data should/must be retained, for how long, and why.

SECURITY

Indo Bangkok Co. Ltd shall ensure that personal data is stored securely using modern software that is kept-up-to-date.

Access to personal data shall be limited to personnel who need access and appropriate security should be in place to avoid unauthorised sharing of information.